At closing time, a snooker or pool club needs to know how much physical cash should be in the drawer and whether the counted amount agrees with the recorded payments. This is a cash reconciliation task, not a calculation of total accounting profit.
In CueBizz, the closing workflow compares an opening cash float with cash collections and recorded cash expenses since the previous closing. Transactions paid by bank transfer or card are not counted as physical drawer cash.
1. Record the opening cash float
The float is the cash present before any new transactions in the shift. Keep it separate from sales: starting the day with $100 in the register does not mean the business earned $100.
2. Add cash actually collected
Include cash payments that have been recorded for table sessions and other bills in the closing period. Do not treat unpaid customer balances as cash receipts, and do not mix card or bank payments into the expected cash drawer total.
3. Deduct cash expenses
Record purchases or expenses paid directly from the cash drawer, such as cleaning supplies or a minor repair. Cash expenses reduce the money expected to remain in the register. Costs that were not paid in cash do not reduce drawer cash.
Worked example — one closing period
| Opening cash float | $100.00 |
|---|---|
| Cash payments collected | +$250.00 |
| Cash expenses paid | −$30.00 |
| Expected drawer cash | $320.00 |
| Physically counted cash | $315.00 |
| Cash difference | −$5.00 |
4. Count the cash and explain differences
In the example, $100 + $250 − $30 = $320 expected. Counting $315 produces a $5 shortage. Record and explain the discrepancy instead of changing sales numbers to force the figures to agree. In CueBizz, the closing workflow requires an explanation when counted cash and expected cash differ.
5. Preserve the report and investigate patterns
Review the closing history with the operator responsible for the shift. Check whether a payment was recorded under the wrong method, an expense was omitted, or cash was handled without a corresponding entry. Keep receipts for the underlying transactions.
Cash closing is not net profit. Profit would require an accounting treatment of product costs, staffing, rent, utilities, liabilities and other costs. CueBizz currently reports recorded collections, expenses and closing differences; it should not be presented as a replacement for full accounting.